Vendor Bills from POs
When the vendor sends their invoice, create a bill from the purchase order.
Creating a Bill from a PO
- Open the confirmed PO.
- Click Create Bill (smart button or header action).
- Quickenerp pre-fills lines from the PO (based on received quantities or ordered quantities).
- Enter the vendor's invoice number in Vendor Reference.
- Verify the amounts match the vendor's invoice.
- Click Confirm to post the bill.
Three-Way Matching
When enabled, Quickenerp compares:
- PO quantity vs Receipt quantity - Did we receive what we ordered?
- Receipt quantity vs Bill quantity - Are we being billed for what we received?
- PO price vs Bill price - Is the price correct?
Discrepancies are highlighted. You can accept or reject the bill based on the match.
Billing Control
If enabled in Settings, bills cannot be created without a confirmed PO. This prevents unauthorized purchases.
