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Inventory

This course covers the full Inventory module in Quickenerp. Learn how to set up warehouses, manage stock operations (receipts, deliveries, internal transfers), track products with lots/serials, configure replenishment rules, run physical counts, and understand inventory valuation methods.

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Last Update 07/21/2026
Completion Time 5 days 8 hours
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Inventory & Manufacturing
Valuation Methods & Accounting Integration
Valuation Methods & Accounting Integration

Inventory Valuation

Configure on the Product Category. Go to Inventory > Configuration > Product Categories, select a category, edit the Inventory Valuation section.

Valuation Methods

Method Description
Standard PriceFixed cost assigned to the product. No automatic recalculation. Variance is tracked.
Average Cost (AVCO)Weighted average of all purchases. Updated on each receipt.
FIFO (First In First Out)Oldest stock cost is used first. Each unit has its own cost layer.

Accounting Valuation

Setting Behaviour
Manual / PeriodicNo automatic journal entries. Run inventory adjustments to post valuation.
AutomatedEvery stock move creates accounting entries automatically. Requires a dedicated Inventory Valuation account.

Inventory Valuation Report

Go to Inventory > Reporting > Inventory Valuation. See the current value of each product at each location. Columns: Quantity, Unit Cost, Total Value. Also shows layered cost history.

Stock Moves as Accounting Entries

With Automated Valuation, each stock move generates:

  • Receipt: Debit Inventory, Credit Stock Input (or directly Credit Vendor if not separate).
  • Delivery: Debit Cost of Goods Sold (COGS), Credit Inventory.
  • Scrap: Debit Inventory Loss, Credit Inventory.

Review entries via: Product → Accounting → Journal Entries.

Inventory Overview
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Valuation Methods & Accounting Integration
Valuation Methods & Accounting Integration
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Inventory Valuation

Configure on the Product Category. Go to Inventory > Configuration > Product Categories, select a category, edit the Inventory Valuation section.

Valuation Methods

Method Description
Standard PriceFixed cost assigned to the product. No automatic recalculation. Variance is tracked.
Average Cost (AVCO)Weighted average of all purchases. Updated on each receipt.
FIFO (First In First Out)Oldest stock cost is used first. Each unit has its own cost layer.

Accounting Valuation

Setting Behaviour
Manual / PeriodicNo automatic journal entries. Run inventory adjustments to post valuation.
AutomatedEvery stock move creates accounting entries automatically. Requires a dedicated Inventory Valuation account.

Inventory Valuation Report

Go to Inventory > Reporting > Inventory Valuation. See the current value of each product at each location. Columns: Quantity, Unit Cost, Total Value. Also shows layered cost history.

Stock Moves as Accounting Entries

With Automated Valuation, each stock move generates:

  • Receipt: Debit Inventory, Credit Stock Input (or directly Credit Vendor if not separate).
  • Delivery: Debit Cost of Goods Sold (COGS), Credit Inventory.
  • Scrap: Debit Inventory Loss, Credit Inventory.

Review entries via: Product → Accounting → Journal Entries.

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Introduction to Inventory
Introduction to Inventory
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The Inventory Module

The Inventory module manages stock across warehouses. It integrates with Sales (delivery orders), Purchases (receipts), Manufacturing (raw materials & finished goods), and Accounting (valuation).

Core Concepts

Concept Model Description
Warehousestock.warehouseA physical location where stock is stored. Can have sub-locations (zones, aisles, bins).
Locationstock.locationA specific place within a warehouse (e.g. Row A, Shelf 3). Locations form a hierarchical tree.
Productproduct.productItems tracked in inventory. Type must be Storable for full tracking.
Stock Movestock.moveA movement of products from one location to another. The atomic unit of inventory.
Pickingstock.pickingA group of stock moves. Types: Receipt, Delivery, Internal Transfer, Manufacturing Order.
Reordering Rulestock.warehouse.orderpointMin/max stock trigger. Auto-creates replenishment when stock falls below minimum.
Routestock.routeDefines the supply chain path: Buy, Manufacture, Dropship, Cross-Dock, etc.
Lot/Serialstock.lotTraceability: Lot numbers for batches, Serial numbers for individual units.

Menu Structure

  • Operations - Receipts, Delivery Orders, Internal Transfers, Manufacturing Orders.
  • Master Data - Products, Reordering Rules, Inventory Adjustments.
  • Traceability - Lots/Serial Numbers, Product Moves.
  • Configuration - Settings, Warehouses, Locations, Routes, Product Categories.
  • Reporting - Inventory Analysis, Inventory Valuation, Stock Forecast.
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New Content
Receipts, Deliveries & Transfers
Receipts, Deliveries & Transfers
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Stock Operations

Go to Inventory > Operations. Three primary operation types:

1. Receipts

Inventory > Operations > Receipts

  • Auto-created when a purchase order is confirmed.
  • Moves stock from Vendor Location → WH/Input.
  • Click Validate to confirm receipt.
  • You can also create a receipt manually for ad-hoc stock additions.

2. Delivery Orders

Inventory > Operations > Delivery Orders

  • Auto-created when a sales order is confirmed.
  • Moves stock from WH/Stock → Customer Location.
  • Validate when goods are shipped.
  • Delivery methods (carrier, tracking number) are set on the picking.

3. Internal Transfers

Inventory > Operations > Internal Transfers

  • Move stock between locations within the same warehouse.
  • Use cases: replenishing pick-face from bulk storage, moving to quality control.
  • Create manually: Set source and destination locations, add products.

Picking Fields

Field Model Field Description
Scheduled Datescheduled_dateDate the operation is planned.
Source Locationlocation_idWhere goods come from.
Destination Locationlocation_dest_idWhere goods go to.
Partnerpartner_idCustomer (delivery) or Vendor (receipt).
Source DocumentoriginReference to SO, PO, or MO that created this.
Picking Typepicking_type_idReceipt, Delivery, Internal Transfer.
PrioritypriorityLow/Normal/High/Urgent. Affects scheduled time.

Batch & Wave Picking

For high-volume warehouses, enable Batch Picking in Settings. Group multiple pickings into a batch. A single picker picks all items at once. Then the batch is sorted by delivery order.

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This documentation is updated continuously. Some features described here may be renamed, deprecated, or still being finalized.